Job Descriptions

ASSISTANT PROJECT MANAGER

JOB DESCRIPTION

General Summary

The Assistant Project Manager will directly report to a designated Project Manager and be tasked with project management duties as assigned. It is the Assistant Project Manager’s responsibility to help organize and manage the execution phase of a project and make sure that essential tasks are completed on-time, within the estimated budget for the project and in compliance with contracted project specifications and requirements.

Responsibilities of Position: Duties include but are not limited to:

Organizational Responsibilities

• Report on project progress to management and client.
• Comprehend the objectives and measures upon which the project will be evaluated at its completion.

Personal Responsibilities

• Initiate a discovery phase, gather all available data, drawings and specifications on the project and acquire any additional information required to properly design, procure and startup.
• Deduce the resources (time, money, equipment, etc) required to complete the project.
• Execute site visits as required to verifying field measurements, confirm existing equipment, and evaluate wiring or other project requirements.
• Request POs, follow up on payments for outside resources as required and release materials per the project plan.
• Communicate when billing milestones are achieved and insure billings are made on a timely manner.
• Execute the project per the Project Managers plan.
• Develop forms and records to document project activities.
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards.
• Update Rentalworks consistently to maintain up-to-the-minute records.
• Create Out Contracts as needed.
• Comply with and document safety procedures as required.
• Prepare cut sheet submittal packages for projects.
• RMA processing as required.
• Upload record documents, configuration, and programming files to 4Wall Systems folders for record keeping.
• Packing and Shipping coordination and documentation as required
• Ensure that Project Technicians Daily Site Reports are archived appropriately.
• Ensure that the project deliverables are on time, within budget and at the required level of quality.
• Assist with the preparation of the required install tools and expendables kit for installation period.
• Assist with the programming and configure all system equipment per requirements or specifications.
• Assist with the check-in and prep of all incoming materials and equipment per the BOM and system design documentation.
• Assist with completion of all final punch list items and issue reports to the client.
• Assist with all final system checks and evaluations and issue report to the client
• Ensure a final handover to the client of the final documentation package, as-built drawings, owner’s manuals, keys, etc.
• Organize client training on all provided systems per the contract.
• Other duties as assigned.

Team Responsibilities

• Communicate in a positive and professional manner with all 4Wall Entertainment employees. 
• In consultation with the Project Manager select staff and/or outsourced labor with appropriate skills for the project activities.
• Inform and involve the assigned Project Technician(s) throughout the project.
• Assist with supervision and coordinate installation crews and sub-contractors provided by 4Wall.
• Attend all construction and client meetings as required.
• Attend project and construction coordination and safety meetings.
• Issue in conjunction with Sales the final Warranty letter.
• Work in a safe manner and report any safety concerns to your direct supervisor; comply with all safety requirements of 4Wall and the clients site and document as required.

Key Requirements:

• 1 year project planning and/or coordination experience.
• Knowledge and experience in project/construction or logistics management.
• Excellent computer skills and familiarity with applicable hardware and software.
• Hold and maintain a valid Driver’s License.
• Able to lift up to 50 lbs.
• Solid knowledge of electricity and electronics.
• Experience working safely with hand and power tools.
• Bachelor’s degree in Technical Theatre or a similar field (or equivalent professional experience).
• Ability to read and interpret system drawings, electrical schematics, architectural plans and lighting plots.
• OSHA certification preferred
• Understand ethical behavior and business practices
• Written and verbal communication skills
• Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.

Physical Requirements

The job duties and tasks of this position require the employee to regularly sit, stand and walk. Regular use of computer monitors and a keyboard/mouse will be required. The employee must regularly push, pull, bend, climb, reach, twist, and kneel as well as lift and/or move 75-100 pounds. Other physical requirements of the job include the ability to communicate and visual acuity such as close vision, peripheral vision, depth perception and the ability to adjust focus.. Generally, the employee will be in a temperature-controlled work environment set for general comfort while in the Office environment and when in the Shop environment, the employee will not be in a temperature-controlled work environment and may experience temperature variations due to local weather conditions.

Availability:

• Must be available on-call in the evenings and weekends, as required.

 Position Location and/or Territory and Travel:

• Travel required per project needs 

Position Type

• Full-Time/Regular