Job Descriptions

LABOR ASSISTANT

JOB DESCRIPTION

General Summary  

The Labor Assistant is primarily responsible for assisting the Labor Coordinator with all temporary and freelance labor-related initiatives. This role requires excellent organizational skills that ensure that all administrative tasks related to supporting temporary and freelance staff are completed in a timely, thorough, and accurate manner.  

Responsibilities of Position: Duties include but are not limited to:

Organizational Responsibilities

• Provide excellent service to all 4Wall and CAPS employees at all times.  

Personal Responsibilities

• Onboard employees in CAPS Payroll, Lasso scheduling, and 1099 Contractors in RentalWorks.
• Create projects in Lasso including schedule, employee roster, pay rates, venue information, project manager contact information, etc.
• Request timecards from all freelance and/or temporary employees and enter/submit timecards within the deadline.
• Enter labor costs, sub-labor, mileage, per diem, etc., into RentalWorks.
• Booking and coordinating travel for show employees, freelance, and others, as required.  
• Provide backup assistance for other locations’ payroll and travel as needed.
• Send an overview of labor costs to Project Managers as requests are submitted.
• Schedule requested Prep Labor for project dates and advise of any overlap with other projects.
• Compare invoices with POs and contact the Purchasing Agent for necessary updates.
• Back up the phones from the office.
• Assist the sales team with administrative tasks such as modifying quotes, etc.
• Create, maintain, and enter information into databases.
• Other duties as assigned. 

Team Responsibilities

• Communicate in a positive and professional manner with all 4Wall Entertainment and CAPS employees.
• Maintain the highest level of customer relations.

Key Requirements

• 3 years of applicable office experience required; 2-year college degree preferred or equivalent combination of experience and education
• Strong PC skills, including Word, Excel, Outlook, PowerPoint, and Internet.
• Excellent written and verbal communication skills.
• Must be responsible, self-motivated, self-starter, personable, and well-organized.
• Ability to manage multiple tasks simultaneously.
• Ability to maintain a friendly, professional demeanor at all times.
• Must be able to take directions and multi-task in a fast-paced environment without supervision.
• Must have a solid work background, including recent consistent work experience. Gaps must be explainable.
• Must have a positive attitude, be team-oriented, and have excellent customer service skills.
• Experience in the entertainment lighting industry is preferred but not required.

Physical Requirements

This position's job duties and tasks require the employee to sit regularly. The employee may choose to stand and move within their working area. Regular use of computer monitors and a keyboard/mouse will be required. The employee must occasionally lift and/or move up to 2 pounds. Other physical requirements of the job include the ability to communicate. Generally, the employee will be in a temperature-controlled work environment set for general comfort.

Availability

• Must be available to work in the evenings and weekends, as required.

Position Location and/or Territory and Travel

• Travel should be minimal.  

Position Type

• Full-Time/Regular
• Based on the Fair Labor Standards Act (FLSA), management has analyzed this position and determined it non-exempt.