Job Descriptions

PRODUCTION ADMINISTRATION MANAGER - OFFICE 

JOB DESCRIPTION

General Summary 

The Production Administration Manager ensures that all live events projects are able to run at the optimum performance level through various office, accounting, and labor-related administrative tasks.   

Responsibilities of Position: Duties include but are not limited to:

Organizational Responsibilities

• Maintain and operate per 4Wall quality standards in all work activities.

Personal Responsibilities

• Ensure all policies related to labor are being adhered to and enforced consistently.
• Review Sales Designer contracts for accuracy and completeness. 
• Update Proposal Log regularly. 
• Reveiw and balance all orders in Rental Works. 
• Manage and review employee expense reports. 
• Complete Gig Sheet reconcilliations and commission tracking. 
• Organize employee events and initiatives for the locations.
• In conjunction with 4Wall Marketing, post, review, and monitor social media accounts. 
• Collaborate with Accounts Receivable on invoicing, COIs, sales tax certificates, and other accounting forms.   
• Submit invoices to Accounts Payable for payment and follow up as needed.  
• Serve as back-up for Labor Assistant & Admin role.  
• Maintain and order office supplies and 4Wall swag. 
• When needed, schedule show labor based on needs of each project. 
• Complete other administrative tasks as requested.
• Other duties as assigned.

Team Responsibilities

• Communicate in a positive and professional manner with all 4Wall Entertainment employees, CAPS employees, vendors, and clients. 
• Maintain the highest level of customer relations
• Work in a safe manner and report any safety concerns to your direct supervisor. 

Key Requirements

• 2-3 years of applicable office experience required. 
• Strong PC skills including: Word, Excel, Outlook, PowerPoint and Internet.
• Excellent written and verbal communication skills.
• Entertainment industry experience a plus. 
• Must be responsible, self-motivated, self-starter, personable and well organized.
• Ability to manage multiple tasks simultaneously.
• Ability to maintain friendly, professional demeanor at all times.
• Must be able to take directions as well as multi-task in a fast-paced environment without supervision.
• Must have a solid work background, including recent consistent work experience. Gaps must be explainable.
• Must have a positive attitude, be team-oriented and have great customer service skills.
• Willingness to accept new challenges as the job may grow and change over time. 

Physical Requirements

The job duties and tasks of this position require the employee to regularly sit. The employee may choose to stand and move within their working area. Regular use of computer monitors and a keyboard/mouse will be required. The employee must occasionally lift and/or move up to 2 pounds. Other physical requirements of the job include the ability to communicate. Generally, the employee will be in a temperature-controlled work environment set for general comfort.

Availability

• Must be available to work in the evenings and weekends, as required.

Position Location and/or Territory and Travel

• Position may require local travel on occasion

Position Type

• Full-Time/Regular
• Based on the Fair Labor Standards Act (FLSA), management has analyzed this position and determined it to be exempt.