Job Descriptions

LABOR/PROJECT COORDINATOR

JOB DESCRIPTION

General Summary  

The Labor/Project Coordinator has primary responsibility of providing coordination, supervision, planning, and support for all labor-related initiatives, which may include full-time show staff as well as temporary/freelance.  Additionally, this role will assist/liaise between the sales, project, and operations teams to ensure that all rental and live events project needs are coordinated and communicated effectively.  This role requires excellent organizational skills that ensure that all events/jobs requiring labor are properly staffed with quality employees that will represent the 4Wall Entertainment brand favorably, ensuring all project needs are accounted for, and are providing the very best customer service.  

Responsibilities of Position: Duties include but are not limited to:

Organizational Responsibilities

• Ensure compliance of brand standard procedures and policies.
• Ensure company’s reputation and corporate values are upheld and enhanced.

Personal Responsibilities

• Scheduling, coordination, and supervision of all temporary and contracted employees per specification of event/job
• Ensure that all temporary and contracted works are properly trained
• Process all temp labor payroll through CAPS including timesheet preparation, batch preparation, submission and approval.  
• Ensure all policies related to labor are being adhered to and enforced consistently. 
• Using the database to ensure proper staffing of events occurs and rectify any foreseen shortages in labor in a timely manner
• Ensure timely and successful labor according to customer/department needs and objectives.
• Coordinating outside labor services per policy and as required 
• Coordination with sales, project, and operations on all rentals and live-events projects, as needed
• Perform tasks necessary to keep a project running smoothly including, but not limited to:
  • Records keeping, project coordination and scheduling.
  • Verify order acknowledgement details against purchase orders.
  • Coordinate with Logistics Manager on any trucking needs 
• Other duties as assigned. 

Team Responsibilities

• Provide direction, coordination and support to all employees and contracted workers
• Ensure that all employees and contracted workers are operating all job tasks, functions and equipment in a safe manner per company policy and that meets OSHA standards and other governmental or regulatory requirements.  Ensure that employees feel comfortable reporting any work place hazards or safety concerns
• Communicate in a positive, informative and professional manner with all 4Wall Entertainment/CAPS employees. 

Key Requirements

• 1-2 years of previous labor coordinating and project management experience
• Knowledge of the respective local job and staffing markets
• Familiarity with entertainment lighting, audio, and other special event equipment
• Excellent written and verbal communication skills
• Must be responsible, self-motivated, self-starter, personable and well organized
• Superior Customer Service skills to deal with both internal and external personnel
• Ability to demonstrate planning, organizing and implementing skills which drives revenue
• Must be able to effectively handle stressful situations and meet deadlines and goals
• Strong PC skills including: Word, Excel, PowerPoint and Internet.
• Must adhere to all company policies, SOPs, and other management directives. 

Physical Requirements

The job duties and tasks of this position require the employee to regularly sit. The employee may choose to stand and move within their working area. Regular use of computer monitors and a keyboard/mouse will be required. The employee must occasionally lift and/or move up to 2 pounds. Other physical requirements of the job include the ability to communicate. Generally, the employee will be in a temperature-controlled work environment set for general comfort.

Availability

• Must be available to work in the evenings and weekends, as required.

Position Location and/or Territory and Travel

• Position may require travel on occasion

Position Type

• Full-Time/Regular
• Based on the Fair Labor Standards Act (FLSA), management has analyzed this position and determined it to be exempt due to the Administrative Exemption.