Job Descriptions

SENIOR PROJECT MANAGER (SYSTEMS)

JOB DESCRIPTION

General Summary

The Senior Project Manager will work under the General Manager, Systems and Design to manage projects as assigned. It is the Senior Project Manager’s responsibility to organize and manage the execution phase of a project and make sure that essential tasks are completed on-time, within the estimated budget for the project and in compliance with contracted project specifications and requirements.

Responsibilities of Position: Duties include but are not limited to:

Organizational Responsibilities

• Maintain and operate per 4Wall quality standards in all work activities. 
• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
• Comply with all safety requirements of 4Wall and the clients site and document as required
• Evaluate and report to management on the outcomes of the project as established during the planning phase

Personal Responsibilities

• As requested by Sales, assess existing systems on site for upgrade / repair needs
• Set up and execute equipment demos for clients as requested by Sales
• Create take offs from plans and specs
• Assist in laying out lighting control systems
• Initiate a discovery phase gather all available data, drawings and specifications on the project and acquire any additional information required to properly design, procure and install
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
• Determine the resources (time, money, equipment, etc) required to complete the project
• Develop a schedule for project completion that effectively allocates the resources to the activities
• Determine the objectives and measures upon which the project will be evaluated at its completion
• Execute a site visits as required to verifying field measurements, confirm existing equipment, and evaluate wiring or other project requirements
• In consultation with the appropriate manager select staff and/or outsourced labor with appropriate skills for the project activities
• Contract and manage qualified consultants or outsourced labor to work on the project as appropriate
• Request POs, manage approvals and follow up on payments for outside resources as required
• Execute the project per the project plan
• Develop forms and records to document project activities
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
• Request POs and release materials per the project plan
• Update Rentalworks consistently to maintain up to the minute records
• Create Out Contracts as needed
• Communicate when billing milestones are achieved and insure billings are made on a timely manner
• Comply with and document safety procedures as required
• Prepare cut sheet submittal packages for projects
• RMA processing as required
• Upload record documents, configuration, and programming files to 4Wall Systems folders for record keeping
• Packing and Shipping coordination and documentation as required
• Attend all construction and client meetings as required
• Report on project progress to management and client
• Monitor and approve all budgeted project expenditures per established accounting policies and procedures
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis
• Ensure that the project deliverables are on time, within budget and at the required level of quality
• Oversee the preparation of the required install tools and expendables kit for installation period
• Oversee the programming and configure all system equipment per requirements or specifications
• Oversee the check in and prep all incoming materials and equipment per the BOM and system design documentation
• Manage completion of all final punchlist items and issue reports to the client
• Oversee all final system checks and evaluations and issue report to the client
• Ensure a final handover to the client of the final documentation package, as-built drawings, owner’s manuals, keys, etc
• Organize client training on all provided systems per the contract
• Issue in conjunction with Sales the final Warranty letter
• Conducting postmortems on key or large-scale projects as required.
• Recommending staffing needs for projects in support of the local labor needs.
• Overseeing adherence to 4Wall Systems policy and procedure within the department.
• Approval of expense reports, mileage reports and travel requests for local PMs and PTs
• Managing Systems shop space requirements and relationships internally with the local/regional Rentals GM.
• Other duties as assigned.

Team Responsibilities

• Support Sales with projects in development as needed by offering technical design assistance,reviewing drawings, and offering input for estimating resources required for the labor portion of the job.
• Upon project assignment schedule and manage the Handover Meeting with Sales, Design, and Project Technician
• Suggest spare parts inventory to Sales for the ongoing maintenance of the system for possible additional sale
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
• Manage project staff per the established policies and practices of the organization
• Inform and involve the assigned Project Technician throughout the project
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
• Hold weekly project meetings with Sales, Design and Project Technician
• Ensure that Project Technicians are issuing Daily Site Report
• Attend project and construction coordination and safety meetings
• Supervise and coordinate installation crews and sub-contractors provided by 4Wall
• Maintaining a coordinated relationship with local/regional Rentals GM leadership & Special Projects Director.
• Project handoff and coordination for projects that require support from other offices nationally.
• Assigning of PMs for jobs that are designated for their local office and workload balancing in coordination with the General Manager, Systems & Design.
• Assigning of PMs and other local systems personnel resources to Sales and Quotations for quote design and system development.
• Conducting the bi-weekly projects meeting.
• Interface with Sales regarding project budget and margin goals.

Key Requirements

• Bachelor’s degree in Technical Theatre or a similar field (or equivalent professional experience)
• 3 years project planning and/or management experience
• In depth knowledge of DMX, sACN, RDM and manufacturer specific lighting networking protocols
• Ability to read and interpret system drawings, electrical schematics, architectural plans and lighting plots
• Solid knowledge of electricity and electronics
• ETC Certified commissioning technician preferred
• OSHA 10 certification preferred
• ETCP Electricians Certification preferred
• Excellent computer skills and familiarity with applicable hardware and software
• Hold and maintain a valid Driver’s License
• Able to lift up to 50 lbs
• Experience working safely with hand and power tools
• Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
• Positively influence others to achieve results that are in the best interest of the organization.
• Assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organization.
• Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
• Determine strategies to move the organization forward, set goals, create, and implement actions plans, and evaluate the process and results.
• Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Excel at operating in a fast-paced environment, works well under pressure, ability to successfully multi-task

Physical Requirements

Senior Project Managers work both in an office environment as well as in the field onsite at each project

The job duties and tasks of this position require the employee to regularly sit, stand and walk. Regular use of computer monitors and a keyboard/mouse will be required. The employee must regularly push, pull, bend, climb, reach, twist, and kneel as well as lift and/or move 50 pounds. Other physical requirements of the job include communication and visual acuity such as close vision, peripheral vision, depth perception and the ability to adjust focus. Generally, the employee will not be in a temperature-controlled work environment and may experience temperature variations due to local weather conditions.

Availability

• Must be available to work in the evening and weekends often

Position Location and/or Territory and Travel

• Position will require travel on occasion

Position Type

• Full-Time/Regular
• Based on the Fair Labor Standards Act (FLSA), management has analyzed this position and determined it to be exempt due to the Administrative Exemption.