Job Descriptions

PURCHASING AGENT

JOB DESCRIPTION

General Summary

The Purchasing Agent is responsible for managing the purchasing process, from start to finish, for their specific location per standard operations procedures and instruction of the General Manager. 

Responsibilities of Position: Duties include but are not limited to:

Organizational Responsibilities

• Collaborate with Regional Purchasing and Asset Manager and General Manager on purchases for specific location.  

Personal Responsibilities

• Receive and process purchase requests and ensure all approvals are in place
• Follow purchasing strategies as outlined by the Regional Purchasing and Asset Manager, Regional General Manager, and General Manager.  
• Write POs and let vendors know of any special needs or requests
• Inform Sales staff of pricing or issues with items ordered from vendors
• Manage relationships with key suppliers
• Confirm Drop Shipments
• Confirm shipment and receipt by client
• Obtain sales pricing and availability for Sales staff, as requested
• Work with Accounting on pricing discrepancies from vendor invoices
• Work with vendors when items are damaged/incorrectly shipped/back ordered
• All other duties that may be assigned

Team Responsibilities

• Maintain high customer relations.
• Work in a safe manner and report any work place hazards or safety concerns
• Communicate in a positive, informative and professional manner with all 4Wall Entertainment employees. 

Key Requirements

• 3-5 years of purchasing experience
• Experience working in entertainment and event lighting, production or similar industries.
• College degree preferred
• Excellent written and verbal communication skills
• Outstanding organizational skills
• Must have good interpersonal and communication skills in order to work well with clients and the Company’s employees
• Must be proficient in Excel, PPT, Word, and highly familiar utilizing ERP tool in a fast paced environment. 
• Must adhere to all company policies, SOPs, and other management directives. 

Physical Reuirements

The job duties and tasks of this position require the employee to regularly sit. The employee may choose to stand and move within their working area. Regular use of computer monitors and a keyboard/mouse will be required. The employee must occasionally lift and/or move up to 2 pounds. Other physical requirements of the job include the ability to communicate. Generally, the employee will be in a temperature-controlled work environment set for general comfort.

Availability

• Must be available to work in the evenings and weekends, as required.

Position Location and/or Territory and Travel

• Position will require travel on occasion

Position Type

• Full-Time/Regular
• Based on the Fair Labor Standards Act (FLSA), management has analyzed this position and determined it to be exempt due to the Administrative Exemption.